Property Management Contracts

Procurement of Facility Services

We specialise in securing quality, competitively-priced service providers essential for effective property management. Our procurement services encompass a wide range of facility services which include cleaning, maintenance, security, and front-of-house staff. Additionally, we manage waste management, HVAC servicing, fire safety, and compliance inspections. By running end-to-end tender processes, we evaluate bidders meticulously and negotiate service level agreements for multi-tenant buildings or flexible office spaces.

 Tenant-Facing Contracts and Licence Agreements

For serviced office providers and commercial landlords, we offer invaluable assistance in drafting, amending, and standardising tenant licence agreements or leases. Our expertise ensures that all contracts comply with landlord-tenant laws, thereby protecting the property owner's interests. We focus on implementing fair but robust clauses covering termination, damage, late payments, and shared services, which further enhances the tenant relationship and property reputation.

 Supplier and Contractor Management

Effective supplier and contractor management is crucial for maintaining high standards in commercial property management. At Queens Gambit Consulting, we oversee contractor onboarding and performance, ensuring that all suppliers are vetted for compliance, insurance, and accreditations. We define and monitor key performance indicators (KPIs) for ongoing performance, while also handling renewals, variations, and disputes with contractors. This comprehensive management approach ensures optimal service delivery and satisfaction for all stakeholders.

 Cost Control and Efficiency Reviews

With our profound expertise in procurement strategy, we conduct thorough audits of current supplier contracts to identify inefficiencies or overspending. Our team is dedicated to recommending consolidated or renegotiated contracts that can significantly reduce costs. By streamlining procurement processes, we facilitate faster onboarding and improved cash flow, which is essential for the financial health of commercial property operations.

 Compliance, Risk, and ESG Alignment

In today's commercial property landscape, building safety and environmental impact are paramount. Our consultancy ensures that all contractors meet critical fire safety, accessibility, and sustainability requirements. We align procurement processes with ESG goals, promoting the use of green suppliers and ensuring all contracts include appropriate health and safety and compliance obligations. This commitment to compliance and sustainability not only mitigates risks but also enhances the reputation of the properties we manage.